Minutes for Meeting of 9 August 1999

Present: Flavio Lopes (FL), Eliana Bentes (EB), Lucia Damazio (LD), Merche Clark (MC), Yanira Nasser (YN), Ralph Jennings (RJ), Flavia Correa (FC), Cynthia Fraga (CF), Beatriz Sena (BS), Angela Saraiva (AS)

Apologies: Karla Taylor (KT), Fabiola Dávila (FD), Regina Helena Camargo (RC), Erotildes Machado (EM), Maura Xerfan (MX), Luciana Ribeiro (LR), Betty Mendlowicz (BM), Gilbert Huber (GH), Simon Clayton (SC), Danielle Laterman (DL), Lucien Cohen (LC)

Circulation: Paul Wiseman

1) PLAYGROUND ISSUES

• MC presented the proposal for imported foam AIREX mats costs to place around existing playground equipment to protect children from serious injury. It was agreed to purchase 8 mats. The mats cost R$340 (for six or more) and MC will aim to settle for R$320 or less with payment in 2 parcels.
• LD presented several attractive proposals for fixed playground equipment. It was agreed to review these once the new use of facilities is finalised following the move to Urca. Additional proposals will be sought.

2) NEWSLETTER

• CF and FC asked whether the PTA could sell advertising space in the PTA Newsletter following an enquiry they received from an external company. MC will ask Claudia Ribeiro or Terezinha whether there are any legal impediments. Should the PTA decide to accept paid adverts an Ethics Committee would be established to accept or veto ads. The executive committee would agree the terms of reference for the sub-committee.
• CF will liaise with RJ to link the School Web site to the PTA Web site.

3) BREAKFAST MEETINGS

• EB gave notice of her resignation from the post of Discussion Meeting Co-ordinator handing over to LR and RC. The Committee thanked EB for all her work in establishing this important function of the PTA. EB will continue to be involved in the Discussion Meeting programme.
• EB reported that the next two meetings have been programmed and requested that the Hall be made available 1 morning per month to be able to hold the meetings, which have recently attracted a good attendance and which suffer from the poor acoustics in the dining room.
• The next meeting on August 24 will be a presentation of her thesis on Education by Maura Mazotti. The following event will be held on September 21 where an invited speaker Cesar Ibrahim will discuss aspects of adolescence with particular focus on the subject of drugs.

4) REQUESTS FOR DONATIONS

• RJ tabled requests he received for money:
  • IB Andes Trip approx R$2000 in September. Agreed
  • Old Scholars Party (held last week) a luke warm response - Declined.
  • Accreditation Party Friday 13th from 17:00 All Welcome

5) XMAS DINNER AND DANCE

• RJ highlighted the conflict of the 26 Nov date previously selected for the D&D with the Graduation Day. It was agreed to go for the 3rd Dec.
• LD offered her mothers house as a venue which will comfortably seat 120-150 guests on 2 floors. FL, YN, MC agreed to visit the house on 16th August at 19:00 Rua Joaquim Campos Porto 538.
• LD will obtain a proposal for holding the event at HIPICA; CF - Paysandu; YN - Itaianga Golf Club.

6) OTHER

• Whilst the Festa Junina was a great success, it made no money. One of the main cost items was the for the School and Sodexho personnel, nearly R$1800.
• Several items for the Halloween Fun:
  • LD will organise netting for the swimming pool at the sitio.
  • RJ will organise new maps (a senior Geography competition in the making?????)
• LD donated the remaining mousepads (made for the Founder's Day Fete) to the School.
• LD reported that a sound table and player were left at the Festa Junina. The equipment is stored with the PTA Assistant Bia.
• LD presented a scheme for collecting "Cesta Basicas" employed at Terezinianas. RJ agreed to pass this to the Student Council for implementation.
• LD confirmed FD had resigned from being Travel Co-ordinator. The PTA thanks Fabiola for her efforts, somewhat frustrated perhaps, by lack of orientation from the main committee. FC/CF/YN will form a commission to consider alternative proposals for a Disney package for the October mid-term break.
• MC reported that TRANSRIVER had requested the school to circulate a leaflet about their company to all parents in the school. The committee agreed that in order to do so, all other van operations on the PTA's list should also have the opportunity to distribute marketing information. It was agreed that all operators would be contacted and submit 600 copies of their leaflets to Bia by end of August.
• MC presented a proposal to import beads from the UK. The cost would be the order of R$1500. This was agreed.

7) Next meeting: Monday 30 August 1999 19.00
Agenda Items: Agenda Items: to be sent to LD by 27 August