Minutes for Meeting of 7 June 1999

Present: Flavio Lopes (FL), Lucia Damazio (LD), Merche Clark (MC), Ralph Jennings (RJ), Karla Taylor (KT), Angela Saraiva (AS), Maura Xerfan (MX), Yanira Nasser (YN), Danielle Laterman (DL), Lucien Cohen (LC)

Apologies: Beatriz Sena (BS), Fabiola Dávila (FD), Regina Helena Camargo (RC), Flavia Correa (FC), Erotildes Machado (EM), Eliana Bentes (EB), Cynthia Fraga (CF), Luciana Ribeiro (LR), Betty Mendlowicz (BM), Gilbert Huber (GH), Simon Clayton (SC)

Circulation: Paul Wiseman

1. FOUNDER's DAY FETE / FUND RAISING

• LD presented the costs for the party which with the outstanding bills to pay amounted to someR$14,000. This would leave a net result of approx R$10,000.
• The current bank balance of R$38,000 allowed the committee to approve LD's proposal to donate R$25,000 to the school at once. The cheque would be presented to Paul Wiseman this week but a formal photo session would be held at the end of term lunch (or other appropriate event). KT agreed to prepare a "BIG" cheque.
• The Jail collected R$1252, which would be made available to Class 11 on presentation of an acceptable proposal for their end of school bash.
• The current beads are difficult to use. MC agreed to look into importing beads for the Halloween Fun.
• LD agreed to collect information for use in preparing the next FDF. Some comments were as follows:
  • Bingo should start earlier and more organisation is required. This year it started very late (and ended even later); there were people cheating (coloured cards are a must), and a confusion at the point of selling the cards meant that they were sold for 50cts instead of R$1. All in all the take for this event was very low.
  • The Reverend is against using the Hall for gambling - including Bingo- which led to us using the Dining Hall. However, this venue was unsatisfactory and should negotiation with the Church not find a solution, the Bingo next year will be held in the patio.
  • The raffle will be held immediately after the Bingo. Selling raffle tickets must receive more attention next year too.
  • It was felt that the Toys in the Nursery/ Infant playgrounds did not work sufficiently well to warrant the expense and will be omitted from next years event.
  • MX will catalogue the bar consumption so that next year more drink will be purchased.
• LC read the thankyou letter he had prepared. This was accepted. LC will send out the letters.

2. AFTER-SCHOOL ACTIVITIES

• YN is working on arrangements for pupils to remain as a group after there after-school activities - under the roof by the Real Grandeza Gate.
• Renata had requested assistance from Lia (the PTA Admin Assistant, who started 24 May) to help dress ballet students. The committee declined this request.

3. FESTA JUNINA

• LD requested PTA committee volunteers to work on Bead Control during the Festa Junina. This is the PTA's contribution to the event. Members should contact LD with their availability.

4. THOMPSON / SITIO

• LD will call STAMPA (contact to be given by FC) to quote for the netting for the Thompson veranda.
• MC will contact Claudia regarding the flooring quotation
• LD circulated a supplier of playground equipment in Barra. Quotes will be obtained for furnishing the Infant/Nursery playgrounds.

5. STUDENT IDENTITY CARDS

• LD is organising the process for Student Cards to be available to all students. The Communication Team will circulate the information.

6. TRAFFIC

• YN reported a nasty incident involving drivers, porteiros and parents which highlighted the necessity for urgent action by the PTA and the school to improve the traffic situation at dismissal time.
• The Committee agreed to re-launch the Traffic and Transport Committee and to request the participation of Claudia Ribeiro in order to be more effective. MC, FL, GH and Christina Ribeiro will represent the PTA. A first meeting at 17.00 Wednesday 9 June in the meeting room at Real Grandeza 80 would be called.

7. DATES

• PTA Chritmas Dinner and Dance NOV 26. Option on venue to be kept open (Iate reserved)
• Halloween FUN OCT 23

8. OTHER

• MX offered her resignation as Social Co-ordinator due to work commitments. Maura will continue on the committee and to participate at the social events. LD will assume the formal responsibilities of Social Co-ordinator.

9. Next meeting: Monday 9 August 1999 19.00
Agenda Items: Sub-committee reports, Fund Raising, Founder's Day Fete - Results, AOB